OUR SUPPLIER CODE OF CONDUCT

- Introduction
- Compliance with Laws and Policies
- Honest and Ethical Business Conduct
- Universal Human Rights and Working Conditions
- Diversity, Inclusion and Equal Opportunity and Work Environment
- Prevention of Child Labour and Forced/Compulsory Labour
- Working Hours and Compensation
- Zero Tolerance for Harassment and Violence
- Personal/Professional Development
- Occupational Health and Safety
- Working Life and Data Privacy
- Respect for the Environment and Society
- Trade Controls
- Anti-Bribery and Anti-Corruption
- Media and Social Media
- Supplier Audit and Evaluation Process
At EAE Aydınlatma A.S., our reputation is shaped not only by our employees but also by the suppliers with whom we operate. To build a sustainable future and conduct our business in compliance with national/international ethical and compliance standards, we aim to establish sustainable and lasting business relationships with suppliers who share our values and adhere to ethical principles.
The ‘EAE Aydınlatma A.S. Supplier Code of Conduct’ we have prepared within this scope includes the minimum rules aligned with internationally accepted environmental, social, and ethical standards, which we expect our suppliers to comply with in their commercial relationships with us. Acceptance of these Rules is a prerequisite for every EAE Aydınlatma A.S. supply contract and order.
EAE Aydınlatma A.Ş. Supplier Code of Conduct is in alignment with our Business Ethics Rules, Company Policies, and Corporate Values, and is implemented throughout our entire supply chain.
All suppliers with whom we establish business relationships are responsible for ensuring that their companies, employees, suppliers, and subcontractors understand and comply with these rules.
Our suppliers undertake that they and their employees, subcontractors, and suppliers will act in accordance with the rules outlined below.
Our suppliers are personally responsible for being aware of and complying with the national and international laws, regulations, and other official rules (commercial, export, import regulations, etc.) applicable to their businesses and for complying with the requirements of the contracts signed with us.
Suppliers are expected to have effective and functioning management systems to ensure compliance with legal regulations and the rules set out in this document.
Our suppliers are required to comply with all our corporate policies and procedures related to Integrated Management Systems, Sustainability, Human Rights, Anti-Bribery and Corruption, and Corporate Social Responsibility.
We expect our suppliers to conduct their activities fairly, honestly, ethically, transparently, in compliance with the law, and in alignment with the EAE Aydınlatma A.S. Supplier Code of Conduct, Business Ethics Rules, our company policies, and Corporate Values.
We adopt a human rights approach that is respectful to our employees, all our suppliers, and the communities affected by our operations, products, or services. We regard human rights as one of the most important elements of our ethical principles, and expect all our suppliers to act in accordance with these principles and the EAE Aydınlatma A.S. Human Rights Policy. The international standards and principles related to human rights, which we prioritise and expect our suppliers to follow, are outlined below:
- UN Universal Declaration of Human Rights (UDHR) (1948)
- UN Global Compact (UNGC) (2000)
- UN Guiding Principles on Business and Human Rights (2011)
- ILO Declaration on Fundamental Principles and Rights at Work (1998)
- OECD Guidelines for Multinational Enterprises (2011)
- Women’s Empowerment Principles (WEPs) (2011)
We act in a fair, ethical and equitable manner by attaching importance to inclusion and diversity, without any discrimination on grounds of religion, language, race, nationality, ethnicity, belief, sect, colour, age, sexual orientation, gender, marital status, political opinion, disadvantage and any other characteristics protected by law, among our employees in the workplace or during recruitment, placement, leave of employment, training, career, promotion, appointment, discipline, wage management and fringe benefit processes, We expect our suppliers to share this commitment in order to build a successful supply chain. Our suppliers must not tolerate any form of discrimination throughout their operations and value chain. They should create a healthy, safe, fair, positive, and professional working environment for their employees, with the principle of maintaining this environment and safeguarding all employees’ rights. In all their activities, they should ensure gender equality, develop practices to support female employees in the workplace, and encourage their subcontractors and contractors to adopt these practices.
Our suppliers must strongly oppose child labour, which causes physical and psychological harm to children and deprives them of their right to education, as well as all forms of forced and compulsory labour, including modern slavery, debt bondage, and human trafficking, at every stage of our operations,
We expect our suppliers to ensure that the legal working hours, working conditions, and overtime provisions, as determined by the laws and regulations applicable in the regions where they operate, are adhered to. They are required to determine wages fully in accordance with the industrial and local labour market, and to ensure that all wages, including fringe benefits, are paid in accordance with applicable laws and regulations.
Our suppliers must provide their employees with a safe working environment free from all forms of abuse, exploitation, bullying, mistreatment, physical, verbal, sexual / psychological harassment, intimidation, threats, and violence, taking all necessary measures and support them with procedures.
Our suppliers should embrace human capital as a valuable resource, by investing in their skills, potential and personal / professional development continuously through in-house and external training to help them develop themselves in the best manner and perform better.
In compliance with Occupational Health and Safety Regulations, our suppliers must provide a healthy and safe working environment for our employees and stakeholders present in our work areas for any reason, in line with our ‘zero accident’ goal, by taking necessary safety measures and implementing regular training and information activities.
Our suppliers must respect privacy, act in accordance with national / international regulations and digital privacy, data privacy and security standards to protect personal and confidential data (including but not limited to commercial data, technical data, financial data, production data, customer data, personal data, product data, equipment and application data, technical formulas and drawings, system and program data, purchasing details, engineering details, regulations, business plans and any and all data that the company does not disclose to the public) of their employees and stakeholders.
Aligned with our goals for sustainable growth and green transformation, and in recognition of our responsibility towards the environment and society, we expect our suppliers to consider the economic, environmental, and social impacts of climate change, along with the associated risks and opportunities. They should contribute to the global effort towards transitioning to a low-carbon economy. In line with our nation’s 2053 net-zero emission target, green development vision, and principles of the circular economy, our suppliers are expected to prioritise energy/resource efficiency, renewable energy, recycling, and recovery. They should aim to continuously reduce/prevent waste, emissions, and discharges arising from their activities, products, and services, and ensure that their operational activities do not harm the environment or public health. They should also aim to provide added value to the society in which they operate by developing social responsibility projects that support sustainable development. Energy sources used should be procured in ways that contribute to environmental well-being, and the use of renewable energy should be ensured.
Suppliers must ensure that their transactions comply with the requirements of export licences and applicable regulations. Suppliers dealing with products subject to export / import controls or sanctions are responsible for correctly understanding and adhering to relevant trade laws, regulations, and company policies. Suppliers should stay informed about frequently changing sanctions, export restrictions, economic measures, boycotts, and embargo laws, and ensure compliance with them.
We regard the fight against bribery and corruption as one of the most critical aspects of our ethical principles. We do not tolerate any acts related to unfair competition, money laundering, bribery, or corruption within our operations or value chain. We expect all our suppliers to act in compliance with the EAE Aydınlatma A.S. Anti-Bribery and Anti-Corruption Policy.
We expect our suppliers not to share positive or negative comments, information and documents related to EAE Aydınlatma A.S. or attributable to EAE Aydınlatma A.S. in visual/written media channels and social media. Our suppliers must not share any confidential or strategic information, documents, or visuals, including trade secrets of EAE Aydınlatma A.S., on personal accounts on social media or networks. Suppliers should refrain from words or behaviours that defame EAE Aydınlatma A.S.’s services, customers, suppliers, or competitors and must not respond to media or other entities’ inquiries about EAE Aydınlatma A.S. or make any comments on its behalf. Our suppliers should consult the Factory Manager and obtain written approval before making any statements related to their work with EAE Aydınlatma A.S.
Our suppliers must provide accurate, transparent, and clear information on the matters being audited or questioned. They should focus on the topics we address, especially those related to sustainability and integrated management systems, and strive for continuous improvement. Non-conformity reports issued after an audit must be resolved within the given time frame and submitted to EAE Aydınlatma A.S. in an accurate, transparent, and comprehensible manner. Suppliers must not engage in any non-compliance during this process.
The Supplier Code of Conduct was published on 27 April 2023 with the approval of the General Manager. These Rules are regularly reviewed by the ‘Ethics Committee’ at least once a year, with a focus on current requirements and changes in our operating conditions. After the approval of the General Manager upon the recommendation of our ‘Ethics Committee’, required updates / revisions come into force. The General Manager holds the highest level of responsibility for ensuring compliance with the Rules stipulated in this document, overseeing improvements, and regularly monitoring any potential violations or suspicious situations.
Feedback on the Supplier Code of Conduct and reports of potential legal violations, breaches of the Code, or non-compliance must be submitted to the ‘Ethics Committee’ via email at (ayd.[email protected]). ‘Ethics Committee’ secretary position is executed by the General Accounting & HR Team Leader. Relevant manager may be invited to the Ethics Committee based on the subject matter.
In order to confirm that our suppliers act in accordance with the content of our Supplier Code of Conduct, EAE Aydınlatma A.S. may carry out on-site or remote, announced or unannounced audits to our suppliers, and periodically request information / documents from our suppliers. Our suppliers also accept that EAE Aydınlatma A.S. has the right to request and audit such information / documents. Our suppliers are obliged to submit all relevant documents requested from them to EAE Aydınlatma A.S. within 3 days at the latest.
In case a possible non-compliance is detected during the audits to be carried out to our suppliers;
- We reserve the right to unilaterally terminate our business relationship with our suppliers who violate the principles and principles in our EAE Aydınlatma A.S. Supplier Code of Conduct.
- We may request our suppliers to implement an action plan to eliminate the non-compliance in question and we may carry out complementary audits to ensure that the actions stipulated in the action plan are carried out.
EAE Aydınlatma A.S. Supplier Code of Conduct is made publicly available to all our stakeholders through our corporate website, as well as to all our employees through our corporate intranet site/QDMS.